Privacy Policy

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Effective Date: August 1, 2026  

The Ponte Vedra Community Association ("PVCA," "we," "us," or "our") respects the privacy of everyone who visits this website (the "Site") or interacts with our community programs. This Privacy Policy explains what information we collect, how we use it, and the choices you have.

1. Information we Collect 

We may collect the following types of information:

• Information you provide directly: name, mailing address, email address, phone number, household or property information, and other details submitted through membership sign-up, event registration, volunteer sign-up, contact forms, or dues payment.
• Payment information: when you pay dues or fees online, payment is processed by a third-party payment processor. We do not store full credit card or bank account numbers on our own systems.
• Communications: if you opt in to email or text (SMS) updates, we collect the contact information needed to send those messages.
• Automatically collected information: standard technical data such as IP address, browser type, device type, and pages visited, typically gathered through cookies or similar technologies used by our website host and embedded tools (for example, calendar or event-widget providers).

2. How we use information

• To manage membership records, dues, and the community directory
• To process payments and maintain accurate financial records
• To organize events, track volunteer hours, and coordinate community programs
• To send email or SMS communications you have opted into, such as newsletters, event notices, or dues reminders
• To operate, maintain, and improve the Site
• To respond to inquiries submitted through contact forms

3. Third-Party Services 

To operate efficiently, PVCA relies on third-party platforms that may process information on our behalf, which may include a website hosting provider, a membership/association-management platform (for dues, directory, and volunteer tracking), a payment processor, an event calendar or widget provider, and an email or SMS communications provider. Each of these providers has its own privacy practices, and PVCA is not responsible for the independent privacy practices of third parties. We encourage you to review their policies where available.

4. Cookies and Similar Technologies

This Site, and tools embedded within it (such as calendars or membership widgets), may use cookies or similar technologies to support basic functionality and to understand how the Site is used. You can typically control cookies through your browser settings.

5. Information Sharing

We do not sell your personal information. We share information only:

• With the service providers described above, solely to operate PVCA programs and this Site
• As needed to comply with the law, enforce our governing documents, or protect the rights, property, or safety of PVCA, its members, or others
• With your consent, or at your direction.

6. Data Security

We use reasonable administrative and technical measures to protect the information we hold, including relying on reputable third-party providers for payment and hosting services. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

7. Data Retention 

We retain membership, dues, and volunteer records for as long as reasonably necessary to operate PVCA and to comply with recordkeeping obligations, and then delete or de-identify the information as appropriate.

8. Your Choices

• You may opt out of email or SMS communications at any time using the unsubscribe/opt-out method provided in those messages.
• You may request access to, correction of, or deletion of your personal information by contacting us using the details below, subject to our recordkeeping obligations as a community association.

9. Changes to This Policy 

We may update this Privacy Policy from time to time. The "Last Updated" date at the top of this page reflects the most recent revision. Continued use of the Site after changes are posted constitutes acceptance of the updated policy.

11 Contact Us

Questions about this Privacy Policy or requests regarding your information can be directed to:

Ponte Vedra Community Association

PO Box 571 Ponte Vedar, FL 32256

info@pontevedraca.org